Time Management for Beginners

Time Management is the process of exercising conscious control of time spent on specific activities and planning to increase effectiveness, efficiency, and productivity. It involves juggling various demands upon a person’s social life, family, hobbies, personal interests and work commitments within the finiteness of time. If time is used effectively, people can manage tasks at their own time and with expediency. A time management system combines processes, tools, techniques and methods.

Time management includes:

• Creating an environment conducive to effectiveness. Creating an environment for effectiveness is vital for time management as it limits the potential for distractions and unnecessary activities. For example, having a tidy environment gives individuals greater focus and limits time spent searching for items necessary to accomplish the tasks. In addition, the timing of tackling tasks is important. Tasks requiring high levels of mental energy and concentration may be done early morning when a person is refreshed.
• Setting of priorities. It is essential to recognise and know one’s priorities and their significance. It includes carrying out activities around prioritisation and reducing time spent on non-priorities.

Module I

_ _Ø__ Importance of time

• Time is money

• Time is precious

• Time will not come back

• Time is an opportunity

• Time waits for no one

Module II

Ø Benefits of time management

• Reduction in stress level

• Time available for more productive work

• More time for leisure

• Less waste of time

• Image building

Module III

Ø Barriers to managing time

• Procrastination

• Perfection

• Poor planning

• Poor pacing

• Petulance

Module IV

Ø Time skills

• More Kairos, less Chronos

• Eisenhower matrix

- Progressive & Maintenance tasks

- Urgent and Important tasks

- Identifying priorities

- Managing priorities

• Pareto principle

- Prime time

• Delegation

• Enhancing concentration

• Handling change

• Clear objectives / Scheduling