Outlook 2016 Essential Training

Learn how to set up and manage email, calendars, and contacts in Outlook 2016.

Introduction

• Welcome
• Touring the Outlook interface
• Customizing the status and navigation bar

1. Adding and Connecting Accounts

• Adding an Exchange or Office 365 email account
• Adding an IMAP or POP account manually
• Sending or receiving email manually
• Connecting to a OneDrive account

2. Reading Mail

• Reading mail
• Customizing the inbox
• Saving attachments from a message
• Searching mail
• Creating search folders
• Ignoring conversations and flagging as junk
• Using filters and the People pane

3. Organizing Mail

• Using conditional formatting to change font and color
• Creating follow-up flags and color categories
• Organizing mail into folders
• Using Quick Steps to process messages
• Using mail rules to process messages
• Cleaning up your mailbox

4. Creating and Sending Mail

• Creating a new message
• Replying to and forwarding a message
• Formatting a message
• Creating voting buttons in a message
• Adding signatures
• Sending an out-of-office or autoreply email
• Exploring delivery options
• Creating personal stationery
• Exploring other mail settings

5. Creating and Working with People

• Navigating the People hub
• Creating a new contact
• Creating a new contact group
• Working with contacts
• Moving contacts into folders
• Sharing contact data with others

6. Working with Delegates

• Adding delegates who can act on your behalf
• Setting permissions for individual folders

7. Working with the Calendar

• Navigating the calendar
• Changing the look of the calendar
• Creating an appointment and an all-day event
• Creating a meeting
• Chairing a meeting
• Responding to a meeting invitation
• Opening other calendars
• Printing, emailing, and sharing the calendar
• Creating additional calendars
• Setting calendar preferences

8. Creating Tasks and Notes

• Navigating tasks
• Creating and assigning tasks
• Creating notes

9. Working with Outlook Data

• Backing up or moving Outlook
• Reusing text by creating Quick Parts
• Setting advanced general Outlook options

Conclusion

• Next steps