Microsoft Teams Essential Training

Learn how to use the essentials of Microsoft Teams, the Microsoft 365 collaborative workspace app.

Introduction

• Communicate effectively with Microsoft Teams

1. Sign In and Get Started

• Understand the different versions of Teams
• Sign in to use Teams on the web or the desktop application
• Use Teams as a guest (for clients and contractors)
• Attend a meeting without a Teams account
• Use the new Teams application

2. Join or Make a Team

• Join a team in Teams
• Manage your list of teams
• Create a team and add members in Teams for Business or Enterprise
• Create a team and add members in Teams for Education
• Invite people to a private team

3. Group Conversations Using Teams and Channels

• Organize conversations with channels
• Post and read messages
• Target messages with @mentions
• Edit and delete messages
• Add text-free reactions to messages
• Add emojis and animated gifs

4. Private Chats

• Use chats for private messages
• Chat with people outside of your organization
• Schedule messages, pin conversations, and other chat features
• Use the CoPilot AI to get information about chats

5. Meetings and Calls

• Get set up for calls and meetings
• Make audio or video calls from the Chats section
• Start a meeting on demand
• Schedule a meeting and invite attendees
• RSVP and join a meeting
• Manage lobby settings
• Use virtual backgrounds and other video effects
• Use optional features during a meeting
• Use breakout rooms
• Record and transcribe a meeting
• Share your screen during a call, meeting, or chat
• Use AI assistants: Teams Premium and CoPilot

6. Sharing Files and Loop Components

• Share files
• Edit and collaborate on files
• Share Loop components in Teams and other applications

7. Apps and Optional Features

• Customize channel tabs
• Use apps to add extra functionality
• Use Microsoft 365 Chat as an AI assistant

8. Search, Settings, and Customization

• Set your status message
• Use the search tool to find specific messages or files
• Use the command box to trigger quick commands
• Adjust settings and notification options
• Customize the sidebar

9. Managing Teams for Team Owners

• Make a team from a template or an existing team
• Add, remove, and manage members of a team
• Adjust settings and permissions in a team

10. Teams for Education—Manage Assignments

• Make and grade assignments
• Make and manage quizzes
• Manage assignments and grades

11. Accessibility Features

• Make the Teams interface easier to see
• Use live captions and other tools for hearing impairments
• Translate messages into other languages

12. Working with the Mobile App

• Use the mobile app for iOS and Android

Conclusion

• Learn more about Microsoft Teams