Outlook Quick Tips

Get quick answers to your most urgent Outlook questions. These one-minute tutorials help you work faster and smarter with Outlook, the ubiquitous email and calendar app.

Introduction

• Get up to speed quickly in Outlook

1. Working with Email

• Create and add a signature to messages
• Find and replace text in an email
• Add a table to a message
• Forward and redirect email automatically
• Send automatic out-of-office replies
• Recall or replace an email message
• Request read receipts and delivery notifications
• Add a Gmail account to Outlook
• Delete redundant messages with Conversation Clean Up

2. Staying Organized in Outlook

• Add folders and subfolders
• Add folders to favorites
• Find a message or item in Outlook with Instant Search
• Sort messages using categories
• Manage your to-do list in Outlook
• Create and edit a contact group or distribution list
• Use reminders in Outlook
• Share a calendar with others
• Access a Microsoft 365 Group calendar in Outlook
• Subscribe to your Google Calendar in Outlook

3. Customizing Outlook

• Change the default font or text color for email messages
• Change email account settings
• Set new Outlook message alert pop-ups
• View calendars side by side or as overlays
• Switch from working offline to online

4. Working with Outlook.com

• Turn off ads in Outlook.com
• Sign in to Outlook on the web for business