Outlook 2010: Tips, Tricks, and Shortcuts

Get tips and time-saving shortcuts to make you an Outlook power user.

Introduction

• Be an Outlook power user
• Turn on the new Outlook

1. Make Outlook Work for You

• Customize the ribbon
• Open an Outlook app in a new window
• Extend Outlook with add-ins

2. Organize Your Inbox

• View your Inbox your way
• View by conversation
• Work with folders and retention policies
• Set permissions for a folder
• Delete old messages
• Archive messages

3. Manage Incoming Messages

• Flag messages for the to-do list
• Pin and snooze messages
• Use Quick Steps
• Sweep messages
• Automate rules for incoming messages
• Make use of Favorites
• Search for emails
• Use search folders

4. Send and Reply to Messages

• Skip attachments altogether with OneDrive links
• Add a hyperlink to an email
• Check and address accessibility issues
• Delay sending a message

5. Tips and Tricks for Calendars

• Add your work location
• Assign categories
• Filter your calendar view
• Set an email reminder and customize reminder settings
• Change the time scale
• Show multiple time zones
• Display time zones in an appointment or meeting

6. Tips for Working with Contacts

• Add contacts to Favorites
• Add a photo to a contact
• Create a contact group
• Connect to contacts on LinkedIn
• Create a Microsoft 365 group

Conclusion

• Other resources for Outlook efficiency