Microsoft Teams Tips Weekly

Learn to be more productive and efficient with Microsoft Teams in just a few minutes each week.

New This Week

• Brainstorm ideas with a whiteboard

1. Introduction

• Learn tips for mastering Microsoft Teams

2. Teams Tips (Apr–Jun 2020)

• Be ready for updates
• Join a meeting without an account
• Use read receipts to know if your chat messages have been seen
• Send a teams conversation in an email using Outlook
• Hide teams and channels you don't use often
• Pin important chats and conversation channels for quicker access
• Pin and unpin apps and other items in the sidebar
• Customize the interface in the mobile app

3. Teams Tips (Jul–Sep 2020)

• Use @mentions effectively
• Use the Files tab to access shared files
• Use the command box to trigger quick actions
• Use the Who command to find information about coworkers
• Set message priority
• Share your location and send voice messages in the mobile app
• Use the in-app camera to send pictures and documents

4. Teams Tips (Oct–Dec 2020)

• Label and manage a group chat
• Add a team picture
• Open a chat in a separate window
• Enable the new meeting experience
• Zoom in on presentation content
• Use Presenter View when sharing PowerPoint
• Edit and delete messages

5. Teams Tips (Jan–Mar 2021)

• Understanding who can see a private channel
• Link an existing SharePoint group to Teams
• Set up a meeting on behalf of somebody else
• Disable permissions granted to team members
• Create a team from template
• Use live captions in a meeting
• Format text in a message

6. Teams Tips (Apr–Jun 2021)

• Make a custom tab
• Schedule events in a shared channel calendar
• Manage who is allowed to post in a channel
• Brainstorm ideas with a whiteboard
• Communicate with the Walkie Talkie on an Android device
• Sync a Teams file library to Finder or File Explorer
• Edit Office documents in Teams
• Double-check audio and video settings for a meeting
• Use text chat during a meeting
• View information about teams you are a member of
• Compare the Teams desktop application to the web version

7. Teams Tips (Jul–Sep 2021)

• Set up a Teams meeting in Outlook
• Spotlight or pin a person during a meeting
• Use Viva Insights to follow up on commitments
• Add interactive polls to meetings
• Use the info pane and pin messages in a channel

8. Teams Tips (Oct–Dec 2021)

• Make tags to organize people in a team
• Use background effects in video meetings
• Get a meeting recap in Teams
• Manage your to-do list in the Tasks app
• Manage permissions for shared files
• Set up an organization-wide team

9. Teams Tips (Jan–Mar 2022)

• Set up notifications effectively
• Create a To Do task from a Teams message
• Reply to a specific chat message
• Set an out of office message
• Set a meeting to record automatically

10. Teams Tips (Apr–Jun 2022)

• Use breakout rooms in a meeting
• Use Viva Learning in Teams
• Have a webinar instead of a meeting
• Combine your image with a screen share using Standout mode
• Temporarily unmute your microphone with a shortcut
• Send high-quality audio in a meeting

11. Teams Tips (Jul–Sep 2022)

• Use the updated search feature
• Rename group chats
• Control video mirroring in a meeting
• Mute notifications during a meeting
• Use companion mode for meeting features in the mobile app
• Use presenter modes during a meeting

12. Teams Tips (Oct–Dec 2022)

• Set the expiration date for a recorded meeting
• Find a co-worker's time zone
• Improve in-meeting video with brightness and soft focus filters
• Set your availability for a meeting
• Organize thoughts in a chat message to yourself
• Set the compact view for chat messages

12. Teams Tips (Jan–Mar 2023)

• Shared channels
• Work with Loop components in Teams messages
• Send an audio or video message in Chats
• Use Cameo to show yourself in a PowerPoint presentation
• Annotate a shared document during a Teams meeting
• Record and use meeting transcripts

13. Teams Tips (Apr–Jun 2023)

• Set notifications to improve message visibility
• Translate messages from other languages
• Manage your status indicator
• Schedule a specific time to send a chat message
• Delete a chat conversation
• Add people to a group chat using @mention

14. Teams Tips (Jul–Sep 2023)

• Introducing Teams Premium
• Use Viva Goals to manage OKRs
• Disable auto-start in the Teams application
• Open new chats in separate windows
• Adjust the size and density of text in Teams